Borough of Ealing Art Trail

Applications are now closed

If you have any questions about your submitted application please contact support@ealingbeat.org.uk.

 

INTERESTED IN TAKING PART IN BEAT 2020?

 

Register interest

Leave us your details so we can get in touch and let you know when applications are open.

Please note, to be eligible to exhibit during BEAT you need to live, work or study in the Borough of Ealing.

Taking part in BEAT 2019?

What you can expect from participating in BEAT 2019:

  • An opportunity to showcase your work to enthusiastic visitors who are really pleased to see a wide range of talented artists working in a variety of mediums

  • Overall numbers visiting BEAT typically have been in the region of 6,000

  • Becoming part of the most extensive art exhibition in Ealing and thus broadening your local artistic contacts

What you can expect from us:

  • Your entry in a glossy A6 brochure, of which at least 25,000 copies will be distributed throughout the Borough of Ealing and surrounding areas

  • Your profile on the BEAT website for a full year and personal inclusion in the BEAT social media coverage

  • Publicity for the whole event via a full range of media including posters, banners, social media, and the press

BEAT is your event and expects you:

  • To actively assist in promoting BEAT 2019 by distributing the brochure and posters

  • To link with other artists in your immediate area to: coordinate brochure distribution

  • Create a support network

  • To volunteer to support BEAT wherever possible

  • To proof-read your brochure entry for accuracy and to sign it off before the print deadline

  • To attend an Exhibitors’ meeting, usually late July, to receive your information pack and finalise arrangements

Frequently asked questions

When is BEAT taking place this year?
The BEAT 2019 Open Studios event will take place on 6-8th September and 13-15th September 2019 inclusive

I can't exhibit during the standard BEAT opening times, can I still take part?
Where possible, we'd like to encourage our artists to exhibit during the standard BEAT opening times (see below). But we understand this isn't always possible. If you can't exhibit during these times, please keep the opening times consistent for our visitors sake i.e. the same times each weekend. The standard BEAT opening times for 2019 are:

  • Friday 6th September, 4-8 pm

  • Saturday 7th September, 11am - 6pm

  • Sunday 8th September, 11am - 6pm

  • Friday 13th September, 4pm - 8pm

  • Saturday 14th September, 11am - 6pm

  • Sunday 15th September, 11am - 6pm

What images do I need to provide?
Please provide at least four images of your work. These will be used for your artist listing in the brochure and on the website and for promotional purposes on social media. The images should be JPG format, of a good quality, ideally 300dpi, with dimensions of at least 1600 px on the longest side. Please ensure the images are representative of the work you're going to exhibit.

How will my images be shown in the brochure?
All images on the brochure will be cropped into a square shape. Ideally the image supplied for the brochure will be in this format.
Please note that the image may be cropped at our discretion.

Will I get a refund if I change my mind about taking part?
Refunds can be requested up to the end of April each year. But please note: all refunds will be subject to a 20% administration fee deduction and all decisions taken by the BEAT Committee with regards to refunds are final. Please see Exhibiting Terms and Conditions.

Do I need to be a member of BEAT in order to exhibit?
Yes – everyone who exhibits, whether as an individual or as a group member, must pay the appropriate membership fee.

Why can't I find the individual or group application forms on-line?
Application forms are removed after the application expiry date each year. This year our application window expires on 15th March, 2019. If you are later than this date then you will need to wait until next year to apply for an application to exhibit in BEAT. Please contact BEAT if you have a query.

I am a little concerned about opening my house to the public - who can I talk to?
Don't worry! Please email us your contact details and someone will be in touch to talk you through the process or put you in touch with someone who has done it before.

Will I receive an acknowledgement of my application?
Yes, once you have paid and your fee has been received and cleared by the bank, you will be sent an acknowledgement email.

Will I be able to review my entry in the brochure?
Yes, you will be expected to check all the details you have submitted in the brochure before it goes to print. You are responsible for the accuracy of all details.

To view all FAQs please take a look at our FAQs page.

When do applications close?
Applications for BEAT 2019 closed on the 15th March 2019.

I don't have an exhibiting venue confirmed yet.
You do not need a definite venue determined before you apply. You can still apply and can supply this information at a later date. But it is ultimately your responsibility to find a venue and details must be provided for your entry in the brochure before 15th April 2019.

What happens if I can’t find a venue?
We encourage artists to contact other exhibitors who might have space to share, eg via the BEAT Members Facebook page. A limited number of group spaces may be available through BEAT and these will be allocated on a first come, first served basis to those that have indicated a need on their application. BEAT does not take responsibility to find places for any artist to exhibit, but please contact BEAT if you are experiencing problems.

How can I pay?
Fees are by cheque or by bank transfer. 

Bank transfers should be made to:

Borough of Ealing Art Trail (BEAT)
Account: 26816963
Sort-code: 23-05-80
(Metro Bank Ealing)

Please give your surname (and initial, if possible) as reference.

Cheques should be made out to Borough of Ealing Art Trail (BEAT) and posted to:

Borough of Ealing Art Trail (BEAT)
9 Crosslands Avenue
Ealing,
W5 3QH

Please write your contact name, address and phone number on the back.

I want to exhibit in BEAT this year, what do I need to apply?
To exhibit in BEAT you must complete an application form before the deadline expires as either an individual or a group member and pay the necessary fee.

What's the difference between an individual application and a group application?
The primary difference is that with an individual application you get your own entry in the BEAT brochure and your own page on the BEAT website. With a group application there is only one entry for the whole group in the BEAT brochure and one page for the group on the BEAT website, irrespective of the number of exhibiting members in the group. Group members will all be listed in the brochure index. For the purpose of BEAT, the definition of a group is "a pre-established group of artists" and does not apply to a artists who happen to be exhibiting at the same venue during BEAT.

Please note, if you are sharing an exhibiting space with other BEAT artists, whether as an individual or member of a group and you want your own entry in the brochure, you have to complete the individual artist application form. This means you will have to pay the full brochure entry fee in addition to the appropriate exhibiting and/or membership fee.

Can I have my details on the website?
Yes, all individuals and groups will automatically have an entry on the website. A group member wishing their own entry on the website may pay an additional £30 and submit a request for a website entry to support@ealingbeat.org.uk.