Frequently ASked Questions
When is BEAT taking place this year?
The BEAT 2018 Open Studios event will take place on 7-9th September and 14-16th September 2017 inclusive
How do I find out who is exhibiting?
This information will be available from the BEAT website and of course the BEAT brochure nearer to the exhibition date. The brochure will be available from a number of outlets hopefully from the beginning of July onwards. Keep an eye on the BEAT website and social media channels for more up-to-date information on where you can pick one up
How do I register my interest in BEAT?
Simply go to the application page and complete the complete the details.
I'm a local venue in the borough of Ealing and I'd like to offer space for artists to exhibit
If you're a local venue and you'd like to offer your venue to BEAT artists to exhibit, please contact the BEAT committee on firstname.lastname@example.org
Do I need to live in Ealing to exhibit?
To be eligible to exhibit during BEAT you need to live, work or study in the Borough of Ealing.
I'm interested in supporting BEAT, how can I do this?
Please take a look at our support page for information on how you can support BEAT.
I'd like to promote BEAT, how can I get more information?
Please get in contact on email@example.com.
I want to exhibit in BEAT this year, what do I need to apply for?
To exhibit in BEAT you must complete an application form before the deadline as either an individual or a group member and pay the necessary fee. These applications include annual membership; exhibiting fee and the brochure entry fee.
What's the difference between an individual application and a group application?
The primary difference is that with an individual application you get an individual entry in the BEAT brochure and an individual page on the BEAT website. A group application only allows for one entry for the whole group in the BEAT brochure and one page for the group on the BEAT website, irrespective of the number of exhibiting members in the group. Group members will all be listed in the brochure index. For both applications all artists will have to pay a BEAT membership fee for one year of £5 and a BEAT exhibiting fee of £5 and the group must pay the £60 brochure entry fee.
Please note, if you want your own entry in the brochure, you have to choose to be an individual artist even though you are sharing an exhibiting space with other BEAT artists.
I can't see individual or group applications.
Our annual application window expires on 31st March 2018. If you are later than this date then you will need to wait until early next year to apply for an application to exhibit in next year's BEAT. Please contact BEAT if you have a query on firstname.lastname@example.org.
Do I need to be a member of BEAT in order to exhibit?
Yes – everyone who exhibits, whether as an individual or as a group member, must pay the £5 membership fee and £5 exhibiting fee.
I am a little concerned about opening my house to the public - who can I talk to?
Don't worry! Please email us your contact details and someone will be in touch to talk you through the process or put you in touch with someone who has done it before.
WILL I RECEIVE AN ACKNOWLEDGEMENT OF MY APPLICATION?
Yes, once you have paid and your fee has been received and cleared by the bank, you will be sent an acknowledgement email.
WILL I BE ABLE TO REVIEW MY ENTRY IN THE BROCHURE?
Yes, you will be expected to check all the details you have submitted in the brochure before it goes to print. You are responsible for the accuracy of all details.
When do applications close?
Applications for BEAT 2018 close on the 31st March 2018.
I can't exhibit during the standard BEAT opening times, can I still take part?
Where possible, we'd like to encourage our artists to exhibit during the standard BEAT opening times (see below). But we understand this isn't always possible. If you can't exhibit during these times, please keep the opening times consistent for our visitors sake i.e. the same times each weekend.
The standard BEAT opening times for 2018 are:
- Friday 7th September, 4-8 pm
- Saturday 8th September, 11am - 6pm
- Sunday 9th September, 11am - 6pm
- Friday 14th September, 4pm - 8pm
- Saturday 15th September, 11am - 6pm
- Sunday 16th September, 11am - 6pm
What images do I need to provide?Please provide at least three images of your work. These will be used for your artist listing in the brochure and on the website, and for promotional purposes on social media. The images should be JPG format, of a good quality, ideally 300dpi, with dimensions of at least 1600 px on the longest side. Please ensure the images are representative of the work you're going to exhibit.
How will my images be shown in the brochure?
All images on the brochure will be cropped into a square shape. Ideally the image supplied for the brochure will be in this format, otherwise it will be cropped at our designers discretion.
Please note that the image may be cropped at our discretion.
I don't have an exhibiting venue confirmed yet.
You do not need a definite venue determined before you apply. You can still apply and can supply this information at a later date. But it is ultimately your responsibility to find a venue and details must be provided for your entry in the brochure before mid-April 2018.
What happens if I can’t find a venue?
We encourage artists to contact other exhibitors who might have space to share. A limited number of group spaces may be available through BEAT and these will be allocated on a first come, first served basis to those that have indicated a need on their application. BEAT does not take responsibility to find places for any artist to exhibit.
How can I pay?
Fees are payable by cheque or by bank transfer.
Bank transfers should be made to:
Borough of Ealing Art Trail (BEAT)
(Metro Bank Ealing)
Please give your surname and initial, if possible, as reference.
Cheques should be made out to Borough of Ealing Art Trail (BEAT) and posted to:
Borough of Ealing Art Trail (BEAT)
9 Crosslands Avenue
Please write your contact name, address and phone number on the back.
Will I get a refund if I change my mind about taking part?
Refunds can be requested up to the end of April each year. In exceptional circumstances, a refund may be considered up to a month beyond that date. But please note: all refunds will be subject to a 20% administration fee deduction and all decisions taken by the BEAT Committee with regards to refunds are final. Please see the Exhibiting Terms & Conditions.
CAN I HAVE MY DETAILS ON THE WEBSITE?
Yes, all individuals and groups will automatically have an entry on the website. A group member wishing their own entry on the website may pay an additional £25 and submit a request for a website entry to email@example.com.